Your Responsibilities

Financial Administration & Follow-up

• Process and register purchase and sales invoices.
• Prepare, verify, and administratively follow up on customer invoices.
• Monitor outstanding customer payments and follow up on overdue invoices.
  
• Prepare and track payments and financial documentation.
  
• Communicate with suppliers regarding missing invoices, corrections, and other financial documents.
  
• Support bookkeeping preparations and collaborate with our external accountant.
  
• Maintain accurate, organized, and up-to-date financial records.
  

Office & General Administration

• Independently manage and follow up on daily administrative tasks.
• Help structure, improve, and simplify internal administrative processes.
• Gather, compare, and organize information to support business operations.
  
• Communicate with customers, suppliers, and external partners.
  
• Contribute to smooth and efficient day-to-day office operations.
  

HR & Business Support

• Support HR administration and employee-related processes.
• Research compensation options, employee benefits, and mobility solutions.
• Gather and prepare information related to payroll optimization and other HR topics.
  
• Assist with subsidy applications, including document collection and administrative preparation.
  
• Research requirements for permits, certifications, registrations, and other administrative obligations.
  
• Independently research, structure, and summarize information to support internal decision-making.
  

What We're Looking For

We're looking for a reliable and well-organized professional who enjoys bringing structure to daily operations, working with financial information, and supporting colleagues across different business activities.

Required Qualifications

• Strong organizational and administrative skills, with attention to detail and accuracy.
• Affinity with numbers and confidence in handling financial administration.
• Good working knowledge of Microsoft Excel and common Office applications.
  
• Ability to independently research, compare, and clearly summarize information.
  
• Professional communication skills when interacting with customers, suppliers, and external partners.
  
• A proactive mindset and the ability to follow up on tasks and take initiative when information is missing.
  
• Flexibility and the ability to manage different administrative responsibilities and priorities.
  

Nice to Have

• Experience with Exact Online or similar accounting and administration software.
• Experience with bookkeeping administration, invoicing, or accounts receivable management.
• Familiarity with HR administration, payroll processes, or employee benefits.
• Experience improving administrative workflows, reporting, or business processes.
• Experience supporting subsidy applications, grants, or other administrative dossiers.

Don't meet every requirement? If you're well-organized, comfortable working with numbers, and motivated to learn, we'd still love to hear from you.

What We Offer

• Varied responsibilities: Combine financial administration with office management, HR support, and other business activities.
• Meaningful contribution: Play an important role in keeping our daily operations organized and efficient.
  
• Opportunities to improve processes: Contribute ideas and help us develop more efficient administrative workflows.
  
• Continuous learning: Develop your knowledge of financial administration, HR, and business operations.
  
• Collaborative environment: Join an informal, supportive team where communication and knowledge sharing matter.